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(1) Except for boards, commissions or committees established pursuant to ordinance, state statute, or intergovernmental agreement, the following are the presently constituted boards, commissions and committees of the city with the number of members and names of the appointive authority indicated thereafter, together with the term and the authority for such board, commission or committee:

Budget Committee

No. of Members:

8 Citizens

8 Councilors

Appointment Process:

Council appoints

Term:

3 years

Authority:

EC 2.013, ORS 294.336

Civilian Review Board

No. of Members:

5 or 7 Members

Appointment Process:

Council appoints

Term:

3 years, except for initial members, which shall be:

If 5 members:

2 years for 3 initial members and 3 years for 2 initial members

If 7 members:

2 years for 4 initial members and 3 years for 3 initial members

Authority:

EC 2.240

Eugene Water and Electric Board

No. of Members:

5

Appointment Process:

Elected

Term:

4 years

Authority:

EC 2.175, EC 2.968

Human Rights Commission

No. of Members:

10 Community members

1 Councilor or the Mayor

Appointment Process:

Commission reviews applications and makes recommendations to Council; Council appoints

Term:

3 years

Authority:

EC 2.260

Planning Commission

No. of Members:

7

Appointment Process:

Council appoints

Term:

4 years

Authority:

EC 2.330, ORS 227.030

Planning Commission – Standing Committee

Historic Review Board

No. of Members:

1 Planning Commissioner

6 Citizens

Appointment Process:

Mayor and Planning Commission Chair nominate, Council appoints

Term:

Planning Commissioner during his or her term or as determined by Planning Commission Chair

4 years citizen members

Authority:

EC 2.355

Police Commission

No. of Members:

2 city councilors

1 member from the human rights commission

1 member from the civilian review board

8 citizens

Appointment Process:

Mayor nominates, council appoints

Term:

City councilors, human rights commission member, civilian review board member, during their respective terms.

4 years – citizen members

Authority:

EC 2.368

Sustainability Commission

No. of Members

12 Citizens

1 Councilor

Appointment Process

1 Citizen appointed by each Councilor

4 Citizens appointed by full Council

1 Councilor appointed by Mayor

Term

4 years citizen members

Councilor during term of office

Authority

EC 2.013 and EC 2.380

(2) In addition to the boards and commissions in subsection (1) above:

(a) The council may create council standing or ad hoc committees to advise the council on the creation of policy and develop recommendations for council direction or action; and,

(b) The city manager or designee may create standing or ad hoc departmental advisory committees to make recommendations to city staff and departments concerning the implementation of city policy.

At the time an ad hoc or standing committee is created, the committee’s charge or task shall be specified. At the time an ad hoc committee is created, the council or city manager also shall specify a specific date for completion of the work, and the committee shall cease to exist upon completion. Standing committees shall continue in effect until dissolved by the council (for council created committees) or the city manager (for department advisory committees).

(3) The mayor shall nominate, and the council shall appoint the members of any committee established by the council unless a different procedure is specified at the time the committee is established. The city manager or designee shall appoint the members of department advisory ad hoc committees, unless a different procedure is specified at the time the committee is established. The number of members of each committee will be as established at the time it is created.

(4) As the need arises to fill any vacancy, or from time to time as the council directs, the city shall conduct a well planned publicity campaign making use of media, community centers, neighborhood associations, and other civic interest groups to create an awareness among the public of the opportunities for citizen participation in local government. All releases shall be designed so as to make known the number and nature of board, commission and committee vacancies, any existing criteria for selection, the timing and methods of appointments and selection procedures, and an explanatory statement regarding the limitations on opportunities to serve.

(5) At such times as may be appropriate throughout the year, the city manager shall cause to be distributed and collected, citizen interest forms on which interested citizens may indicate their interest in participating in local government areas of special interest to them. The forms shall be prepared by the city manager and approved by the council, and shall be so designed as to be applicable to both existing positions and such new positions as may be created from time to time, including positions on ad hoc committees, and shall contain space for such information as the applicant’s appropriate civic and neighborhood experience, applicable skills, appointments of particular interest to them, and the times(s) which they will be available to serve. In addition, the forms shall contain a space for the applicant’s consent to the sharing of the completed form with other interested units of local government.

(6) All appointments to the boards, commissions and committees of the city shall be made as indicated in subsections (1) and (2) above, or as designated by the ordinance or state law creating the board, commission or committee. In nominating or making appointments, the council, mayor, or city manager or designee shall take into consideration information provided by the citizen interest form, and shall nominate or appoint only those persons who at the time of appointment, reside within the city’s urban growth boundary. If during their term a member ceases to reside or work, if applicable, within the city’s urban growth boundary, the position shall be vacated, effective as of the date a qualified resident from within the city’s urban growth boundary willing to serve is appointed to fill the position. The council may waive the residency requirement if the council deems it to be in the best interest of the committee purpose and function. In addition to any other provisions in this code for declaring a position vacant, the council may remove a member from a board, commission or committee and declare the position vacant if a member is absent without leave of the chair from three consecutive meetings of the board, commission or committee of which he or she is a member.

(7) Any and all boards, commissions and committees appointed pursuant to state law or ordinance of the city shall exercise the functions and perform the responsibilities therein contained. Any ad hoc committee created by the council or department advisory ad hoc committee created by the city manager or designee shall perform the duties prescribed at the time the committee is created. All committees shall have a chairperson to be appointed by the council, or city manager or designee, or in the absence of such appointment a chairperson and secretary shall be elected by vote of a majority of the committee at its first meeting. Committee membership may include members of the council and interested citizens, or both.

(8) The membership of an ad hoc committee appointed for a specific purpose shall end at the time the final report of the committee is made to the council or city manager or designee.

(9) Unless otherwise provided in the ordinance, resolution, state law or other action creating the board, commission or committee, the terms of all members on boards, commissions and committees other than ad hoc or department advisory committees shall expire on June 30 of the year the member’s term has been designated to expire. If no qualified successor has been appointed as of that date, a member’s term shall continue until the member’s successor is appointed and qualified.

(10) Vacancies on boards, commissions and committees, including ad hoc and department advisory committees, shall be filled in the same manner as original appointments, unless those procedures are in conflict with the ordinance, resolution or state law creating the same.

(11) Pursuant to the requirements and provisions of section 294.336 of Oregon Revised Statutes, a budget committee shall consist of all members of the council and a like number of qualified electors of the city, who shall be appointed by the council for terms of three years. The term of an appointive member shall expire as provided in subsection (9) of this section, and, upon council approval, an appointive member may be reappointed once to such position upon expiration of the term for which originally appointed. Vacancies in the appointive membership of the budget committee shall be filled in the same manner as original appointments.

(Section 2.013 added by Ordinance No. 18001, enacted June 13, 1977, and amended by Ordinance No. 18178, enacted May 3, 1978; Ordinance No. 18421, enacted June 20, 1979; Ordinance No. 18610, enacted April 3, 1980; Ordinance No. 18797, enacted May 20, 1981; Ordinance No. 18813, enacted June 10, 1981; Ordinance No. 18822, enacted June 24, 1981; Ordinance No. 18903, enacted December 16, 1981; Ordinance No. 18910, enacted January 20, 1982; Ordinance No. 18969, enacted May 24, 1982; Ordinance No. 18970, enacted May 24, 1982; Ordinance No. 18988, enacted June 9, 1982; Ordinance No. 18997, enacted July 14, 1982; Ordinance No. 19086, enacted January 12, 1983; Ordinance No. 19197, enacted November 16, 1983, effective January 1, 1984; Ordinance No.19208, enacted December 14, 1983; Ordinance No. 19212, enacted January 14, 1984; Ordinance No. 19239, enacted April 11, 1984; Ordinance No. 19241, enacted April 18, 1984; Ordinance No. 19250, enacted May 30, 1984; Ordinance No. 19285, enacted October 8, 1984, effective October 8, 1984 and January 1, 1985; Ordinance Nos. 19294 and 19298, enacted November 19, 1984; Ordinance No. 19314, enacted February 13, 1985; Ordinance No. 19338, enacted June 26, 1985, effective July 26, 1985; Ordinance No. 19366, enacted November 20, 1985; Ordinance No. 19375; enacted January 29, 1986, Ordinance No. 19404, enacted September 17, 1986; Ordinance No. 19405, enacted September 17, 1986; Ordinance 19451, enacted March 9, 1987; Ordinance No. 19476 enacted May 20, 1987; Ordinance No. 19481, enacted June 10, 1987; Ordinance No. 19524, enacted December 9, 1987; Ordinance No. 19525, enacted December 9, 1987; Ordinance No. 19526, enacted December 9, 1987; Ordinance No. 19525, enacted January 6, 1988; Ordinance No. 19536, enacted February 22, 1988; Ordinance No. 19573, enacted August 8, 1988, effective September 7, 1988; Ordinance No. 19579, enacted October 10, 1988; Ordinance No. 19603, enacted February 13, 1989; Ordinance No. 19628, enacted July 26, 1989; Ordinance No. 19636, enacted September 25, 1989; Ordinance No. 19714, enacted August 8, 1990, effective September 7, 1990; Ordinance No. 19732, November 5, 1990; Ordinance No. 19736, enacted November 14, 1990; Ordinance No. 19729, enacted October 29, 1990, effective November 28, 1990; Ordinance No. 19793, enacted August 5, 1991; and Ordinance No. 19814, enacted December 2, 1991; Ordinance No. 19926, enacted June 28, 1993; Ordinance No. 19941, enacted November 22, 1993, effective December 22, 1993; Ordinance No. 19997, enacted December 5, 1994, effective January 4, 1995; Ordinance No. 20037, enacted February 12, 1996, effective March 13, 1996; Ordinance No. 20136, enacted December 7, 1998, effective January 6, 1999; Ordinance No. 20148, enacted March 8, 1999, effective April 7, 1999; Ordinance No. 20202, enacted August 7, 2000, effective September 7, 2000; Ordinance No. 20264, enacted November 12, 2002, effective December 12, 2002; Ordinance No. 20309, enacted February 11, 2004, effective March 12, 2004; Ordinance No. 20374, enacted December 13, 2006, effective January 12, 2007; Ordinance No. 20379, enacted February 26, 2007, effective April 4, 2007; Ordinance No. 20398, enacted October 24, 2007, effective November 23, 2007; clerically corrected May 1, 2008; amended by Ordinance No. 20410, enacted June 9, 2008, effective July 11, 2008; amended by Ordinance No. 20436, enacted September 28, 2009, effective July 1, 2010; Ordinance No. 20481, enacted November 28, 2011, effective December 30, 2011; and administratively corrected on March 28, 2012.)