(1) Except for boards, commissions or committees established pursuant to ordinance, state statute, or intergovernmental agreement, the following are the presently constituted boards, commissions and committees of the city with the number of members and names of the appointive authority indicated thereafter, together with the term and the authority for such board, commission or committee:

(2) In addition to the boards and commissions in subsection (1) above:

At the time an ad hoc or standing committee is created, the committee’s charge or task shall be specified. At the time an ad hoc committee is created, the council or city manager also shall specify a specific date for completion of the work, and the committee shall cease to exist upon completion. Standing committees shall continue in effect until dissolved by the council (for council created committees) or the city manager (for department advisory committees).

(3) The mayor shall nominate, and the council shall appoint the members of any committee established by the council unless a different procedure is specified at the time the committee is established. The city manager or designee shall appoint the members of department advisory ad hoc committees, unless a different procedure is specified at the time the committee is established. The number of members of each committee will be as established at the time it is created.

(4) As the need arises to fill any vacancy, or from time to time as the council directs, the city shall conduct a well planned publicity campaign making use of media, community centers, neighborhood associations, and other civic interest groups to create an awareness among the public of the opportunities for citizen participation in local government. All releases shall be designed so as to make known the number and nature of board, commission and committee vacancies, any existing criteria for selection, the timing and methods of appointments and selection procedures, and an explanatory statement regarding the limitations on opportunities to serve.

(5) At such times as may be appropriate throughout the year, the city manager shall cause to be distributed and collected, citizen interest forms on which interested citizens may indicate their interest in participating in local government areas of special interest to them. The forms shall be prepared by the city manager and approved by the council, and shall be so designed as to be applicable to both existing positions and such new positions as may be created from time to time, including positions on ad hoc committees, and shall contain space for such information as the applicant’s appropriate civic and neighborhood experience, applicable skills, appointments of particular interest to them, and the times(s) which they will be available to serve. In addition, the forms shall contain a space for the applicant’s consent to the sharing of the completed form with other interested units of local government.

(6) All appointments to the boards, commissions and committees of the city shall be made as indicated in subsections (1) and (2) above, or as designated by the ordinance or state law creating the board, commission or committee. In nominating or making appointments, the council, mayor, or city manager or designee shall take into consideration information provided by the citizen interest form, and shall nominate or appoint only those persons who at the time of appointment, reside within the city’s urban growth boundary. If during their term a member ceases to reside or work, if applicable, within the city’s urban growth boundary, the position shall be vacated, effective as of the date a qualified resident from within the city’s urban growth boundary willing to serve is appointed to fill the position. The council may waive the residency requirement if the council deems it to be in the best interest of the committee purpose and function. In addition to any other provisions in this code for declaring a position vacant, the council may remove a member from a board, commission or committee and declare the position vacant if a member is absent without leave of the chair from three consecutive meetings of the board, commission or committee of which he or she is a member.

(7) Any and all boards, commissions and committees appointed pursuant to state law or ordinance of the city shall exercise the functions and perform the responsibilities therein contained. Any ad hoc committee created by the council or department advisory ad hoc committee created by the city manager or designee shall perform the duties prescribed at the time the committee is created. All committees shall have a chairperson to be appointed by the council, or city manager or designee, or in the absence of such appointment a chairperson and secretary shall be elected by vote of a majority of the committee at its first meeting. Committee membership may include members of the council and interested citizens, or both.

(8) The membership of an ad hoc committee appointed for a specific purpose shall end at the time the final report of the committee is made to the council or city manager or designee.

(9) Unless otherwise provided in the ordinance, resolution, state law or other action creating the board, commission or committee, the terms of all members on boards, commissions and committees other than ad hoc or department advisory committees shall expire on June 30 of the year the member’s term has been designated to expire. If no qualified successor has been appointed as of that date, a member’s term shall continue until the member’s successor is appointed and qualified.

(10) Vacancies on boards, commissions and committees, including ad hoc and department advisory committees, shall be filled in the same manner as original appointments, unless those procedures are in conflict with the ordinance, resolution or state law creating the same.

(11) Pursuant to the requirements and provisions of section 294.336 of Oregon Revised Statutes, a budget committee shall consist of all members of the council and a like number of qualified electors of the city, who shall be appointed by the council for terms of four years. The term of an appointive member shall expire as provided in subsection (9)of this section, and, upon council approval, an appointive member may be reappointed once to such position upon expiration of the term for which originally appointed. Vacancies in the appointive membership of the budget committee shall be filled in the same manner as original appointments.