(1) Records Required from Local Tax Trustee. Every local tax trustee shall keep records of each transaction involving rent and/or collection of TLT. All records shall be retained for at least three years and six months.
(2) Examination of Records – Investigations. The tax administrator or agent may examine all records of a local tax trustee relating to receipt of rent and TLT and remittance of tax during normal business hours and may obtain copies of the records to audit returns.
(3) Authority of Tax Administrator. The tax administrator shall have the power to enforce this chapter, conduct audits, and to adopt rules, regulations and forms consistent with this chapter. Rules and regulations of general application shall be mailed to all registered transient lodging providers. The tax administrator may also issue written interpretations on request of a transient lodging tax collector. As to the transient lodging tax collector to whom the interpretation is issued, the city will act consistently with the interpretation until it is withdrawn, and the city shall provide 30 days’ written notice of withdrawal of an interpretation.
(4) Confidential Character of Information Obtained – Disclosure Unlawful. The city shall maintain the confidentiality of information provided by transient lodging tax collector. Nothing in this subsection shall be construed to prevent:
(a) The disclosure to, or the examination of records and equipment by another City of Eugene official, employee, or agent for collection of taxes for the purpose of administering or enforcing any provisions of this chapter or collecting city business license fee.
(b) Disclosure of information to the transient lodging tax collector and the transient lodging tax collector’s agents.
(c) The disclosure of the names and addresses of any persons to whom certificates of authority have been issued.
(d) The disclosure of general statistics regarding taxes collected or business done in the city.
(e) Disclosures required by ORS Chapter 192.
(f) Disclosures required by ORS Chapter 297.