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(1) Within 10 days of the city’s determination that an application is complete, but no less than 20 days before the planning director makes a decision, written notice of the application shall be mailed to all of the following:

(a) Applicant.

(b) Owners and occupants of the subject property.

(c) Owners and occupants of properties located within 300 feet of the perimeter of the subject property.

(d) Neighborhood group or community organization officially recognized by the city council that includes the area of the subject property.

(e) Community organizations that have submitted written requests for notification.

(f) For final partitions, final subdivisions, and final PUDs, to interested parties of record from the tentative decision.

(g) For modification applications, to persons who requested notice of the original application that is being modified.

(h) For Willamette River Greenway Permit modification applications, notice and a copy of the Willamette River Greenway Permit application, to the Oregon Department of Transportation and Oregon Parks and Recreation Department, by certified mail, return receipt requested.

(2) The notice shall include all of the following:

(a) The street address or other easily understood geographical reference to the subject property.

(b) The applicable criteria for the decision, listed by commonly used citation.

(c) The place, date, and time that comments are due.

(d) A statement that copies of all evidence relied upon by the applicant are available for review, and can be obtained at cost.

(e) A statement that issues that may provide the basis for an appeal to the Land Use Board of Appeals must be raised in writing and with sufficient specificity to enable the decision maker to respond to the issue.

(f) The name and phone number of a city contact person.

(g) A brief summary of the local decision making process for the decision being made.

(3) The notice shall allow a 14-day period for the submission of written comments, starting from the date of mailing. All comments must be received by the city within that 14-day period.

(4) If the application being reviewed is for a tentative subdivision or site review, the notice shall be posted in at least 3 locations within 300 feet of the perimeter of the subject property. Additionally, at least 1 freestanding sign at least 6 square feet in area shall be installed on the subject property, facing the improved street abutting the property, if any. For properties that abut more than one improved street, such a sign shall be installed facing each improved street.

(5) Responsibility and procedures for mailing and posting the notices described in this section may be established by administrative rule of the city manager adopted pursuant to section 2.019 of this code.

(Section 9.7210, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02; amended by Ordinance No. 20269, enacted November 25, 2002, effective December 25, 2002; and amended by Ordinance 20433, enacted June 8, 2009, effective July 10, 2009; Ordinance No. 20693, enacted July 12, 2023, effective August 18, 2023.)