(1) Within 10 days of the city’s determination that an application is complete, but at least 20 days before the planning director makes a decision, written notice of the application shall be mailed to all of the following, using information from the most recent property tax assessment roll:
(b) Owners and occupants of the subject property.
(c) Owners and occupants of properties located within 100 feet of the perimeter of the subject property.
(d) Neighborhood group or community organization officially recognized by the city council that includes the area of the subject property.
(e) Community organizations that have submitted written requests for notification.
(f) Any state agency, local government or special district responsible for providing public facilities or services to the subject property.
(2) The notice shall include all of the following:
(a) The street address or other easily understood geographical reference to the subject property.
(b) The applicable criteria for the decision, listed by commonly used citation.
(c) The place, date, and time that comments are due.
(d) A statement that copies of all evidence relied upon by the applicant are available for review and can be obtained at cost.
(e) A statement that issues that may provide the basis for an appeal to the hearings official must be raised in writing prior to the end of the comment period and with sufficient specificity to enable the hearings official to respond to the issue.
(f) The name and phone number of a city contact person.
(g) A brief summary of the local decision-making process for the decision being made.
(3) The notice shall allow a 14-day period for the submission of written comments, starting from the date of mailing. All comments must be received by the city within that 14-day period.
(4) Responsibility and procedures for mailing and posting the notices described in this section may be established by administrative rule of the city manager adopted pursuant to section 2.019 of this code.